The Executive Assistant with
Digital Marketing Skills
position has now been filled.
Good luck with your search!
Please ensure you read the full job description thoroughly before applying.
address them appropriately in their application to be considered.
ABOUT US
The Couples Communication Institute is on a mission to help create healthy, calm relationships where both partners thrive. We believe couples who communicate can bring their mutual support and energy to life, giving their best gifts to each other and their families, communities, careers, and the world. We proudly serve ALL those of any relationship status, gender identity, race, religion, ethnicity, and sexual orientation.
Founded by Dr. Sarah Salzman, a leading Couples Psychologist with more than 35 years of experience, the Couples Communication Institute helps couples build the relationships they always longed for. Now, that same high-level expertise is being made available worldwide via online programs accessible from the privacy of your home, without going to therapy.
By joining our team, you will play a crucial role in empowering couples worldwide, contributing directly to their journey towards healthier, more fulfilling relationships. Your work will have a lasting impact on the communities we serve, making a real difference in the lives of those we reach.
We are committed to fostering a diverse and inclusive environment, both for our team and the couples we support. We are proud to be an inclusive employer and encourage applications from candidates of all backgrounds, experiences, and identities. At the Couples Communication Institute, we celebrate diversity and are dedicated to creating an environment where everyone feels valued and inspired. If you're passionate about making a difference and want to contribute to our mission, we'd love to hear from you.
THE ROLE and REMOTE WORK BENEFITS
As part of our commitment to fostering a diverse and global team, this fully remote position invites applications from candidates located in time zones ranging from UTC+1 to UTC-10 (from Central European/West Africa time through to Hawaii Time). This unique opportunity allows you to join our international team from anywhere within these regions, offering significant flexibility in how and where you work. We particularly value the diverse perspectives that candidates from various backgrounds and locations bring to our mission, aiming to create a supportive, inclusive environment that transcends geographical boundaries.
In addition to the flexibility of working from anywhere within the specified time zones, we are committed to supporting work-life balance through flexible working hours. We understand the importance of mental health and personal time, making sure our team feels valued and supported.
This job lets you work from anywhere in the specified time zones. However, we'll need you to be available for meetings at times we agree on. This helps us all stay connected and work well together, no matter where we are.
Candidates local to Shoreline, WA will be given special consideration for some in-person work.
JOB DESCRIPTION
Your workweek will include a mix of online meetings with Dr. Sarah during Pacific Time zone hours, and independent work.
Leveraging your exceptional administrative, digital marketing, and communication skills, you will play a pivotal role in supporting couples to thrive, serving as Dr. Sarah's lead assistant and digital marketing expert. Laser-focused and self-motivated, your experience and love of learning infuses energy into mastering new software, building company systems, and seeing ideas through to the finish line.
As you tackle tasks with efficiency (and attention to detail a microscope would envy), you're quick to pivot when needed and curious about every piece of the picture, big and small. You find it exciting to support a small business with purpose as it grows, knowing that your contributions will not only support Dr. Sarah but also amplify our message, helping couples worldwide to communicate and connect more effectively. This insight into how an online business advances in its field is both rewarding and integral to our mission.
You love that your positive attitude and professional manner are genuinely appreciated. Because at the Couples Communication Institute, everyone prides themselves on presenting professionalism and expertise in all products, marketing, and communication. Your role is essential in attracting customers and increasing sales, directly contributing to our goal of fostering healthier, more fulfilling relationships among couples.
Your position will include tasks and duties in at least these three main areas:
- Your ability to remember details and big-picture objectives makes you a key A-player in CEO meetings, ensuring every idea gets noticed, remembered, and acted on promptly. This is an essential part of your job – strong memory and organization are absolutely key.
- Your excellent judgment and positive, up-beat nature help move the company forward. You help Dr. Sarah to stay on task and work productively.
- Leveraging Google Analytics 4 and other data for understanding, interpreting, and making use of analytics, helps you to help guide the Couples Communication Institute’s marketing strategy. Excellent copywriting is an asset to the team in creating compelling organic and paid messages.
- Scrolling has a whole new meaning as you research, envision, create, and take action on sharing important messages for couples that promote, educate, connect, and inspire. While Social Media Marketing is a key part of your role, it’s not the primary focus.
- Making friends everywhere you go, you leverage Dr. Sarah’s many connections by enthusiastically promoting synergistic affiliate partners, and encouraging them to effectively promote the Couples Communication Institute in return, to increase sales.
- Your organizational prowess makes managing incoming emails and messages from customers, business partners, and team members seamless. And with time management skills like yours, consistently checking in on ongoing projects and checking off high-priority tasks brings that warm and fuzzy good-day-at-work feeling.
- You enter everything professionally into the project management system (ClickUp) and keep track of progress.
HOURS, COMPENSATION & SCHEDULE
- Starting at approximately 30 hours per week, depending on skills and experience.
- 40 hours per week possible soon as you demonstrate proficiency and can take on more tasks.
- U.S. Pacific time zone daytime hours – approximately 9:30-3:30 PM Pacific Time, to start.
- Availability during unscheduled hours is sometimes needed for troubleshooting or answering quick questions.
- Have an up-to-date powerful computer with plenty of available storage; reliable internet access with backup; high quality web cam.
- As part of our team, you’ll have clear opportunities for career and skill development. Whether through expanding your role, increasing your responsibilities, or contributing to strategic projects, we support your professional growth. We celebrate achievements with performance-based bonuses and the potential for role expansion as you help to develop the Institute and reach sales goals. When we win, you win.
- We’re committed to your professional development. We offer access to some training and development programs to enhance your skills and support your career progression within our organization.
YOU’RE RIGHT FOR THIS POSITION WHEN YOU’RE:
- Kind, warm, and patient, but also firm
- Trustworthy, caring, and considerate of others
- Excellent judgment, listening skills, and emotional intelligence
- Enthusiastic, outgoing, upbeat, and positive
- Persuasive and comfortable with selling something you believe in
- A creative and resourceful thinker
- Self-motivated and works well independently
- Excellent at organization and a great, reliable memory
- Able to calmly manage and prioritize many projects at once
- Top notch at attention to detail, follow-through, fulfillment, orderliness, and making sure things don’t fall through the cracks
- Sending an application cover letter that begins with "I want to be on your team."
- Someone who prides themselves on working quickly, efficiently, and accurately
- Punctual, and capable of easily meeting deadlines and goals
- Outstanding when it comes to verbal and written communication skills at a professional native English level
- Intellectually curious, and a logical thinker
- Ending your application cover letter with “Looking forward to discussing the position.”
- Comfortable taking ownership and resolving situations when a problem arises
- Looking forward to the challenge and the opportunity to show off your super skills!
REQUIRED SKILLS AND EXPERIENCE
Ideally, you will have at least two years of experience in executive support, digital marketing, and business & marketing assistance, demonstrating a proven ability to multitask effectively. We're particularly interested in candidates with a robust track record in digital marketing, especially those who have successfully managed SEO and analytics-driven campaigns. Experience in optimizing marketing funnel efficiency and achieving measurable growth in customer engagement is highly valued.
Additionally, having contributed to the launch or growth of start-up entrepreneurs’ small businesses and understanding the dynamics of a new company will be considered a significant plus. We are looking for a go-getter, someone who is not only ready to dive into challenges but can also navigate them with confidence and agility, handling whatever comes their way.
We're looking for someone who not only has the skills and experience listed but also shares our passion for making a positive difference in people’s lives. If you're a go-getter with a heart for relationship building, you'll fit right in.
- College-level proficiency and outstanding skills in verbal and written English with impeccable spelling, grammar, and proofreading
- Proficient in Google: Gmail, Calendar, Drive, Docs, Sheets, Google Analytics 4
- Proficient in Microsoft Office: Word, Excel, PowerPoint
- The more experience and expertise with ActiveCampaign the better
- Experienced and comfortable with digital/online marketing business models
- Comfortable with AI, including experience with ChatGPT
- Marketing and ad copywriting
- Basic bookkeeping
- Good time management skills
- Quickly learn and teach yourself new tech and software – we use ActiveCampaign, WordPress and plug-ins, ClickUp, Adobe Suite, among others
PREFERRED SKILLS AND EXPERIENCE
- ActiveCampaign or experience with similar complex email management is essential
- WordPress and page builders – we use Beaver Builder
- LifterLMS or experience with similar LMS plug-in
- ClickUp or similar productivity software
- Online ad campaign creation & management
- In-depth knowledge of Instagram, Facebook
- Content creation of social media, blog posts, and emails
- Editing and ghost-writing e-books and video scripts
- Interest or background in psychology and/or relationships
- Experience with digital marketing funnels
- Adobe: InDesign especially, and Photoshop, Illustrator, Acrobat, Premiere Pro
TO APPLY NOW:
We value your time and effort in applying for this role. Our application process is designed to be straightforward and respectful of your time. We look forward to learning about your experiences and how you can contribute to our mission. Your application is the first step toward a meaningful career with us.
Please be sure you have thoroughly read the entire job description above—this is crucial!
- Why you are interested in this job
- Why you feel you’re a good fit with our team
- The areas in which you have the most experience and greatest strengths
- Give this pdf the file name “(Your name First and Last) CCI EA and DMS.”
If you're passionate about making a meaningful impact in people's lives and
eager to contribute to a mission-driven organization, we encourage you to apply.
Join us at the Couples Communication Institute and help us empower couples worldwide.
We look forward to hearing from you!